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E-BULLETIN # 43
Volume 11, Number 3 (AUGUST 15, 2011)
This is a FREE quarterly publication (Mid-February, May, August and November)
by Shane D. Dunbar (MEd), Professional Registered Parliamentarian and Professional
Accredited Parliamentarian, that is designed for anyone involved in
CAREER AND TECHNICAL EDUCATION.
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Click on "E-Bulletins" on the Main Menu on the left side of this page
for E-Bulletins 1-42.
OUR ELEVENTH YEAR PRODUCING THIS BULLETIN!
DO IT RIGHT----USE PARLIAMENTARY PROCEDURE!
"RONR" is the common abbreviation for
Robert's Rules of Order Newly Revised
The standard citation to particular pages and lines is
"RONR (10th ed.[for 'edition']), p.[for 'page' or 'pages'], l. [for 'line' or 'lines']."
FREE PARLIAMENTARY PROCEDURE TEACHING RESOURCES ARE AVAILABLE.
Left click once HERE
to view over 33 items that can be downloaded free.
FREE MATERIALS ON NAAE WEB SITE
Over 60 items by SHANE DUNBAR are listed on the NAAE website. Left click once HERE.
THE VALUE OF PARLIAMENTARY PROCEDURE
Parliamentary procedure provides the process for proposing, amending, approving and defeating legislative motions. Although following parliamentary procedure is not required, it can make council meetings more efficient and reduces the chances of council actions being declared illegal or challenged for procedural deficiencies.
Many city councils and boards of county commissioners have adopted Robert's Rules of Order, by reference, for the purpose
of providing rules of parliamentary procedure for meetings.
However, Robert's Rules was drafted primarily for large
assemblies and not so much for use by small legislative bodies such as city councils or boards of county commissioners,
and they are quite formal and detailed. As a result, some local legislative bodies have found it advantageous to craft
their own less detailed and less formal rules of procedure. So, as a practical matter, many councils and boards of county
commissioners that have adopted Robert's Rules but that prefer to operate less formally use them only where their own
rules do not address a particular procedural matter.
USING A POINT OF INFORMATION IF THE PREVIOUS QUESTION IS ADOPTED
A Point of Information can be raised after the adoption of the the Previous Question.
"The adoption of an order for the Previous Question does not prevent the making of privileged or incidental
motions as applicable, and, strictly speaking, it does not prevent a special order set for a particular hour
from interrupting the pending business."
[RONR (10th ed.), p. 190, l. 4-8]
NEW EDITION OF ROBERT'S RULES OF ORDER NEWLY REVISED AVAILABLE NEXT SEPTEMBER
The publisher of the current edition (10th) of Robert's Rules of Order Newly Revised has announced that
the new, 11th edition will be available about September 19, 2011. It was previously reported that it would be published in
PARLIAMENTARY PROCEDURE TEACHING MATERIALS FROM THE NATIONAL FFA
Left click on the link below for a full listing of FFA parliamentary procedure teaching materials
featured in their on-line webstore.
Click HERE to view all the materials.
NEW HIGH SCHOOL AND COLLEGE ACCREDITED PARLIAMENTARIANS
Seven FFA students from East Ridge High School (Florida) recently passed the Accredited Parliamentarian written examination.
awarded by the Society for Agricultural Education Parliamentarians. Danny Garner is their advisor.
In addition, 11 students from the University of Idaho passed the test. Their teacher is Dr. Jim Connors,
Professional Accredited Parliamentarian and member of the National Association of Parliamentarians.
WHAT IS MEANT BY THE TERM "PREVIOUS NOTICE?"
In regard to amending the bylaws, "previous notice" means reading the notice, or giving it orally,
at a previous meeing or including it in the call of the meeting.
[Henry M. Robert, Parliamentary Law, 1923, p.435]
RIGHTS OF THE PARLIAMENTARIAN
If you are the member of an organization and have been asked to serve as parliamentarian, some of your basic rights
must be given up:
"A member of an assembly who acts as its parliamentarian has the same duty as the presiding officer to maintain
a position of impartiality, and therefore does not make motions, participate in debate, or vote on any question except in
the case of a ballot vote."
[RONR (10th ed.), p. 451, l. 4-8]
THE MEANING OF "OBTAINING THE FLOOR."
"A member is said to have "obtained the floor" when he has risen and addressed the chair by his proper title and has been
"recognized" by the chair, that is, the chair has announced his name to the assembly. In small assemblies,
instead of announcng the name of the speaker, the chair commonly recognizes the member by bowing to him."
[Henry M. Robert, Parliamentary Law, 1923, p.570]
NATIONAL FFA PARLIAMENTARY PROCEDURE CDE CHANGES!
The FFA Parliamentary Procedure CDE will have major changes beginning with the
2012 national convention.Two of the changes involve the written test and a new,
problem solving team activity for the semi-final and final rounds in lieu of the presentation minutes.
Contact your state advisor for details.
NO AGENDA, NO MEETING
"Efficient and effective meetings demand an agenda. In certain situations, that agenda should
be very specific and detailed. In other situations (e.g. when creativity is desired or it is
an emergency meeting), the agenda may be very general. But there needs to be an agenda!
Not only is it important to have an agenda, but you must make sure that all of the attendees
have the agenda, preferably in advance of the meeting. When everyone knows the intended agenda,
every attendee becomes an equal participant. Everyone helps keep the group on the agenda, instead
of leaving that task up to the meeting leader."
[From Nancy Sylvester's Newsletter, http://nancysylvester.com/]
According to Robert's Rules of Order Newly Revised (10th Edition), is the motion
to Fix the Time to Which to Adjourn in order if there is a meeting scheduled for
later within the same session?
Answer: No. "A motion to Fix the Time to Which to Adjourn is in order only if at the time it is
offered there is no meeting scheduled for later within the same session. If there is such a meeting,
additional meetings within the same session may be set by a motion either to Suspend the Rules (25)
or to Amend Something Previously Adopted (35), namely, the previously adopted agenda or program for
[RONR (10th ed.), p. 234, l. 28-34]
VOTING ON A SERIES OF MOTIONS
"...the motions in the series of pending questions are voted on in the reverse of the order in which
they were made - with the main motion being voted on last - unless the result of the vote on one of the
other motions causes consideration of the remainder of the series to be halted."
[RONR (10th ed.), p. 112, l. 2-7]
WHAT IS A "TEXAS BALLOT?"
"A Texas ballot is a method of plurality voting in which voters indicate the
candidate that they do not wish to be elected." This method of voting is
described in The Standard Code of Parliamentary Procedure, p. 247.
TEST YOUR KNOWLEDGE
1. Which one of the following motions can be proposed with an amendment pending?
A. Postpone Indefinitely
B. Main Motion
C. Limit Debate
D. A new motion to "have a dance."
2. If neither the president of vice-president is present, the meeting should be called to order by the
C. officer with the most seniority.
[From Dunbar's Manual of Parliamentary Procedure Test Questions,an FFA and BPA reference for their competitive event
To review the table of contents, click HERE
Answer is on the bottom of the page.
COMMON CHAIRMAN ERRORS MADE DURING THE PRESENTATION PHASE OF COMPETITIVE EVENTS (#5)
Common errors made by the chair during the presentation phase of the CDE:
1. Not calling for a negative vote.
2. Failing to call for debate on a debatable motion.
3. Ignoring a member requesting the floor.
4. Taking a hand vote after a Division of the Assembly has been called.
Taken from the Parliamentary Procedure Judging Guide, by Shane D. Dunbar and Dr. James Connors.
CHALLENGE PARLIAMENTARY PROCEDURE QUESTIONS
1. Which term best defines a "session?"
A. A portion of a meeting devoted to one announced matter of business.
B. A meeting which, if adjourned, must complete its business at the
C. A meeting, or series of connected meetings, devoted to a single order
of business, program, or agenda.
D. A single official gathering to transact business with no separations
longer than a few minutes.
2. It is out of order to move to lay a pending quesion on the table if:
A. someone has already moved to lay the matter on the table during the
B. the motion on the previous question is pending.
C. the motion to be laid on the table has adhering subsidiary motions
already applied to it.
D. there is evidently no other matter urgently requiring immediate
[From the Study Guide for the National Association of Parliamentarians Examination for Registration]
Answers are on the bottom of the page.
ANSWERS TO QUESTIONS
TEST YOUR KNOWLEDGE
CHALLENGE PARLIAMENTARY PROCEDURE QUESTIONS
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