Home |  Log In
The Parliamentary Procedure Instructional Materials Center (PPIMC) is an official licensee of the National FFA Organization and a resource for teaching materials for the study of Parliamentary Procedure for FFA advisors and members.
The Parliamentary Procedure Instructional Materials Center (PPIMC) is an official licensee of
the National FFA Organization and a resource for
teaching materials for the study of Parliamentary Procedure for FFA advisors and members.

PARLIAMENTARY PROCEDURE
E-BULLETIN # 43

Volume 11, Number 3 (AUGUST 15, 2011)

This is a FREE quarterly publication (Mid-February, May, August and November) by Shane D. Dunbar (MEd), Professional Registered Parliamentarian and Professional Accredited Parliamentarian, that is designed for anyone involved in

CAREER AND TECHNICAL EDUCATION.

BPA--DECA--FCCLA--FEA--FFA--HOSA--SkillsUSA--TSA



For comments, or to be placed on the Email list, send your name and Email address to dunbar@northwest.net



Click on "E-Bulletins" on the Main Menu on the left side of this page for E-Bulletins 1-42.


OUR ELEVENTH YEAR PRODUCING THIS BULLETIN!

DO IT RIGHT----USE PARLIAMENTARY PROCEDURE!


"RONR" is the common abbreviation for
Robert's Rules of Order Newly Revised

The standard citation to particular pages and lines is
"RONR (10th ed.[for 'edition']), p.[for 'page' or 'pages'], l. [for 'line' or 'lines']."




FREE PARLIAMENTARY PROCEDURE TEACHING RESOURCES ARE AVAILABLE.

Left click once HERE to view over 33 items that can be downloaded free.


FREE MATERIALS ON NAAE WEB SITE

Over 60 items by SHANE DUNBAR are listed on the NAAE website. Left click once HERE.


THE VALUE OF PARLIAMENTARY PROCEDURE

Parliamentary procedure provides the process for proposing, amending, approving and defeating legislative motions. Although following parliamentary procedure is not required, it can make council meetings more efficient and reduces the chances of council actions being declared illegal or challenged for procedural deficiencies. Many city councils and boards of county commissioners have adopted Robert's Rules of Order, by reference, for the purpose of providing rules of parliamentary procedure for meetings.

However, Robert's Rules was drafted primarily for large assemblies and not so much for use by small legislative bodies such as city councils or boards of county commissioners, and they are quite formal and detailed. As a result, some local legislative bodies have found it advantageous to craft their own less detailed and less formal rules of procedure. So, as a practical matter, many councils and boards of county commissioners that have adopted Robert's Rules but that prefer to operate less formally use them only where their own rules do not address a particular procedural matter.


USING A POINT OF INFORMATION IF THE PREVIOUS QUESTION IS ADOPTED

A Point of Information can be raised after the adoption of the the Previous Question.

"The adoption of an order for the Previous Question does not prevent the making of privileged or incidental motions as applicable, and, strictly speaking, it does not prevent a special order set for a particular hour from interrupting the pending business."

[RONR (10th ed.), p. 190, l. 4-8]


NEW EDITION OF ROBERT'S RULES OF ORDER NEWLY REVISED AVAILABLE NEXT SEPTEMBER

The publisher of the current edition (10th) of Robert's Rules of Order Newly Revised has announced that the new, 11th edition will be available about September 19, 2011. It was previously reported that it would be published in October, 2011


PARLIAMENTARY PROCEDURE TEACHING MATERIALS FROM THE NATIONAL FFA

Left click on the link below for a full listing of FFA parliamentary procedure teaching materials featured in their on-line webstore.

Click HERE to view all the materials.


NEW HIGH SCHOOL AND COLLEGE ACCREDITED PARLIAMENTARIANS

Seven FFA students from East Ridge High School (Florida) recently passed the Accredited Parliamentarian written examination. awarded by the Society for Agricultural Education Parliamentarians. Danny Garner is their advisor.

In addition, 11 students from the University of Idaho passed the test. Their teacher is Dr. Jim Connors, Professional Accredited Parliamentarian and member of the National Association of Parliamentarians.


WHAT IS MEANT BY THE TERM "PREVIOUS NOTICE?"

In regard to amending the bylaws, "previous notice" means reading the notice, or giving it orally, at a previous meeing or including it in the call of the meeting.

[Henry M. Robert, Parliamentary Law, 1923, p.435]


RIGHTS OF THE PARLIAMENTARIAN

If you are the member of an organization and have been asked to serve as parliamentarian, some of your basic rights must be given up:

"A member of an assembly who acts as its parliamentarian has the same duty as the presiding officer to maintain a position of impartiality, and therefore does not make motions, participate in debate, or vote on any question except in the case of a ballot vote."

[RONR (10th ed.), p. 451, l. 4-8]


THE MEANING OF "OBTAINING THE FLOOR."

"A member is said to have "obtained the floor" when he has risen and addressed the chair by his proper title and has been "recognized" by the chair, that is, the chair has announced his name to the assembly. In small assemblies, instead of announcng the name of the speaker, the chair commonly recognizes the member by bowing to him."

[Henry M. Robert, Parliamentary Law, 1923, p.570]


NATIONAL FFA PARLIAMENTARY PROCEDURE CDE CHANGES!


The FFA Parliamentary Procedure CDE will have major changes beginning with the 2012 national convention.Two of the changes involve the written test and a new, problem solving team activity for the semi-final and final rounds in lieu of the presentation minutes. Contact your state advisor for details.


NO AGENDA, NO MEETING

"Efficient and effective meetings demand an agenda. In certain situations, that agenda should be very specific and detailed. In other situations (e.g. when creativity is desired or it is an emergency meeting), the agenda may be very general. But there needs to be an agenda!

Not only is it important to have an agenda, but you must make sure that all of the attendees have the agenda, preferably in advance of the meeting. When everyone knows the intended agenda, every attendee becomes an equal participant. Everyone helps keep the group on the agenda, instead of leaving that task up to the meeting leader."

[From Nancy Sylvester's Newsletter, http://nancysylvester.com/]


BRAINTEASER (www.jimslaughter.com/)

According to Robert's Rules of Order Newly Revised (10th Edition), is the motion to Fix the Time to Which to Adjourn in order if there is a meeting scheduled for later within the same session?

Answer: No. "A motion to Fix the Time to Which to Adjourn is in order only if at the time it is offered there is no meeting scheduled for later within the same session. If there is such a meeting, additional meetings within the same session may be set by a motion either to Suspend the Rules (25) or to Amend Something Previously Adopted (35), namely, the previously adopted agenda or program for the session."
[RONR (10th ed.), p. 234, l. 28-34]


VOTING ON A SERIES OF MOTIONS

"...the motions in the series of pending questions are voted on in the reverse of the order in which they were made - with the main motion being voted on last - unless the result of the vote on one of the other motions causes consideration of the remainder of the series to be halted."

[RONR (10th ed.), p. 112, l. 2-7]


WHAT IS A "TEXAS BALLOT?"

"A Texas ballot is a method of plurality voting in which voters indicate the candidate that they do not wish to be elected." This method of voting is described in The Standard Code of Parliamentary Procedure, p. 247.


TEST YOUR KNOWLEDGE

1. Which one of the following motions can be proposed with an amendment pending?

  A. Postpone Indefinitely
  B. Main Motion
  C. Limit Debate
  D. A new motion to "have a dance."

2. If neither the president of vice-president is present, the meeting should be called to order by the

  A. secretary.
  B. parliamentarian.
  C. officer with the most seniority.
  D. sergeant-at-arms.

[From Dunbar's Manual of Parliamentary Procedure Test Questions,an FFA and BPA reference for their competitive event examination phase.]

To review the table of contents, click HERE


Answer is on the bottom of the page.


COMMON CHAIRMAN ERRORS MADE DURING THE PRESENTATION PHASE OF COMPETITIVE EVENTS (#5)

Common errors made by the chair during the presentation phase of the CDE:

1. Not calling for a negative vote.
2. Failing to call for debate on a debatable motion.
3. Ignoring a member requesting the floor.
4. Taking a hand vote after a Division of the Assembly has been called.

Taken from the Parliamentary Procedure Judging Guide, by Shane D. Dunbar and Dr. James Connors.


CHALLENGE PARLIAMENTARY PROCEDURE QUESTIONS

1. Which term best defines a "session?"

  A. A portion of a meeting devoted to one announced matter of business.
  B. A meeting which, if adjourned, must complete its business at the
  following meeting.
  C. A meeting, or series of connected meetings, devoted to a single order
  of business, program, or agenda.
  D. A single official gathering to transact business with no separations
  longer than a few minutes.

2. It is out of order to move to lay a pending quesion on the table if:

  A. someone has already moved to lay the matter on the table during the
   same session.
  B. the motion on the previous question is pending.
  C. the motion to be laid on the table has adhering subsidiary motions
  already applied to it.
  D. there is evidently no other matter urgently requiring immediate
  attention.

[From the Study Guide for the National Association of Parliamentarians Examination for Registration]

Answers are on the bottom of the page.


__________________________________________________
__________________________________________________
ANSWERS TO QUESTIONS


TEST YOUR KNOWLEDGE

1. C
2. A


CHALLENGE PARLIAMENTARY PROCEDURE QUESTIONS
1. C
2. D


Back
Home |  Log In
Your IP Address is: 54.81.52.121
Copyright © 2014 PPIMC, LLC. Hosted by Raycast Northwest

Visitor number 20511 since 16 Dec 14.

Parse Time: 0.131 - Number of Queries: 100 - Query Time: 0.01962173789978